Touchpad Computer Book Class 7 Ch 3 Solution Advanced Features of Excel
Chapter 3: Advanced Features of Excel
Microsoft Excel is a powerful spreadsheet program that helps users manage, analyze, and visualize data efficiently. This chapter explores some of the advanced features that enhance Excel’s functionality, making it a more effective tool for handling large datasets.
1. Conditional Formatting
Conditional Formatting allows users to apply different formatting styles (such as colors, bold, italics) to cells based on specific conditions. It is useful for highlighting important data, such as low stock levels in inventory or exam scores below a passing grade.
Example:
- Highlighting all sales figures below ₹10,000 in red.
- Changing the background color of marks below 40 to red in a student scorecard.
2. Sorting and Filtering
Sorting and filtering are used to organize and analyze data efficiently.
- Sorting: Arranging data in ascending or descending order based on a particular column (e.g., sorting student names alphabetically).
- Filtering: Displaying only specific data that meets a certain criterion (e.g., showing only products that cost more than ₹500).
3. Data Validation
Data Validation helps control and restrict user inputs in a spreadsheet. It ensures that only valid data is entered into a cell, reducing errors.
Example:
- Allowing only numbers between 1 and 100 in a marks entry sheet.
- Restricting a date entry to a particular range.
4. Charts and Graphs
Charts are used to visually represent data, making it easier to understand trends and patterns. Excel provides various types of charts, including:
- Bar Chart: Best for comparing categories.
- Pie Chart: Ideal for showing proportions.
- Line Chart: Useful for displaying trends over time.
Example: A teacher can create a pie chart to show the percentage of students passing and failing in a subject.
5. Pivot Tables
Pivot Tables allow users to summarize and analyze large datasets quickly. They help in extracting meaningful insights by arranging data dynamically.
Example:
- Analyzing total sales for different regions in a company.
- Finding the average marks of students in different subjects.
6. Functions and Formulas
Excel includes various built-in functions to perform calculations automatically:
- SUM() – Adds a range of numbers.
- AVERAGE() – Finds the mean of selected numbers.
- IF() – Applies a condition to check if a value is true or false.
- COUNTIF() – Counts the number of cells that meet a certain condition.
Example:
=IF(A2>=40, "Pass", "Fail")– This formula checks if a student has passed or failed based on marks in cell A2.
7. What-If Analysis
What-If Analysis is a powerful tool for predicting different outcomes by changing input values. It helps users make better decisions based on possible scenarios.
Techniques Used:
- Goal Seek: Finds the required input value to reach a desired result.
- Scenario Manager: Allows users to create and compare different scenarios.
Example:
A business owner can use Goal Seek to determine how much sales should increase to reach a profit target.
8. Macros
Macros automate repetitive tasks in Excel. By recording a sequence of actions, users can run the macro later to perform the same steps automatically, saving time and effort.
Example: A company can create a macro to format sales reports in a standard style with just one click.
Conclusion
The advanced features of Excel help users manage and analyze data efficiently. By using tools like conditional formatting, pivot tables, macros, and What-If Analysis, Excel becomes an essential tool for businesses, students, and professionals.
Would you like a summary or a practical example of any of these features?
Touchpad Computer Book Class 7 Ch 3 Solution Advanced Features of Excel
TEST YOUR SKILLS
1. Tick() the correct option.
a. Under which tab, the Sort & Filter command is present?
(i) Home (ii) Insert
(iii) Formula (iv) View
Ans: (i) Home
b. We use the Sort A to Z option to sort __________________.
(i) Numbers (ii) Text
(iii) Symbols (iv) All of these
Ans: (ii) Text
c. When we apply the filter feature, small arrows appear near
(i) Row headers (ii) Column headers
(iii) Sheet tab (iv) None of these
Ans: (ii) Column headers
d. Which of the following is not a category used in conditional formatting?
(i) Data Bars (ii) A to Z
(iii) Top/Bottom Rules (iv) Icon Sets
Ans: (ii) A to Z
e. Which option is used to remove conditional formatting?
(i)New Rule (ii) Clear Rules
(iii) Remove Rules (iv) Delete Rules
Ans: (ii) Clear Rules
2. Write “T’ for true and ‘F’ for false.
a. Excel can arrange data in ascending order only.
Ans: F
b. You cannot sort more than one columns at a time in a selected range of cells.
Ans: F
c. The Add Level button is available under the Insert tab.
Ans: F
d. Sorting can also be done through the Sort & Filter group under the Data tab.
Ans: T
e. Conditional Formatting is only used with numeric data.
Ans: T
3. Short answer type questions.
a. Define sorting.
Ans: Sorting data means to organise the data in ascending or descending order.
b. How do you remove filters?
Ans: To remove filters, click on the filter command in the Data tab.
c. Which command is used to hide unimportant data?
Ans: Filter command is used to hide unimportant data.
4. Long answer type questions.
a. What is the difference between sorting data and filtering data?
Ans: Sorting data refers to the process of organizing data in ascending or descending order. Whereas, filtering data refers to removing or hide unimportant data to emphasize on the important information.
b. Write the names of the criteria on the basis of which conditional formatting can be applied.
Ans: Conditional formatting can be applied on the following criteria:i. Highlight Cells Rules
iv. Color Scales v. Icon sets
c. Write the steps to opply Custom Sort feature.
Ans: To use Custom Sorting, follow these steps:
Step 1: Select the range of columns to be sorted.
Step 2: Click on the Sort & Filter command from the Editing group under Home tab. A dropdown list appears.
Step 3: Click on the Custom Sort option from the drop-down list.
The Sort dialog box opens.
Step 4: Check My data has headers checkbox, if the selected columns have a heading at the top.
Step 5: Click on the Sort by box and select the column header according to which you want to sort the data. In this case, we have selected Client Name header.
Step 6: Click on the Sort On box and select Cell Values option.
Step 7: Click on the Order box and select the A to Z or Z to A option. In This case, we have selected A to Z option.
Step 8: Click on the Add Level button at the top of the Sort dialog box to add another column to sort. In this case, we have added Amount Billed column.
Step 9: Click on the OK button.
d. Write the steps to apply conditional formatting
Ans: To apply conditional formatting to a series of data, follow these steps:
Step 1: Select the data to which formatting is to be applied.
Step 2: Click on the Conditional Formatting command from Styles group under the Home tab. A drop-down list appears. This list shows various criteria.
Step 3: Select the desired conditional formatting. In this case, we have selected the Orange Data Bar option under the Data Bars category. The selected conditional formatting is applied to the selected cell range.
FUN ZONE
LET’S SOLVE
Application based question
John is preparing a list of students with their marks obtained in exams. He wants to arrange the data in ascending order according to the student’s nomes. I suggested a feature of Excel that helps him do his work quickly.
2. Guess who am I?
a. I am a group of the Home tab that contains the Sort & Filter command.
Ans: Sorting
b. I am a feature in Excel to separate unwanted data from a range of data.
Ans: Filter.
c. I am a feature in Excel to arrange data in ascending or descending order.
Ans: Sorting
d. I am a type of formatting that can be applied on the basis of a criteria,
Ans: Conditional Formatting
e. I am the order in which the data is arranged from smallest to largest.
Ans: Sort A to Z (text). Sort Smallest to Largest (numbers).